By Sharath Bhat
Creative Director / Advertising Writer
I had a very interesting session at Text100's Bangalore office the other day. Basically, shooting the breeze on the best ways to get a group of bloggers together, for an event to showcase a client’s products or services.
One of the difficult things about a bloggers’ meet with a corporate agenda is the actual handling of the event - especially in terms of presentation logic. It can’t be orchestrated, or formal. It can’t be to a script. And it can’t be blow-dried. It has to be open-ended and freewheeling – with no timers set on presentations and discussions.
After all is said and done, you want them to get back home and do a story on their blogs. Though you can’t enforce or ensure that this happens, you can sincerely hope they will.
Here are some of the guidelines we discussed at this compact, seminar-like session that had the entire boardroom full, with eager participants from Text100’s Bangalore office. I have added to the guidelines discussed, to make this post a fairly comprehensive check-list.
- Plan the event carefully in terms of venue and F&B; this has to be nice and easy – not even remotely reflect a press conference format.
- Work towards a first level list of 35 bloggers and start a good two months before the event; one month’s lead time will cut things really fine.
- Use Google intelligently and pick bloggers who are relevant to your client’s product or service category; you need bloggers based in your city for a local meet.
- Get a good mix of age groups and writing styles; you will achieve uniquely different ways of approaching the same storyline.
- Share your core list of bloggers with your client; useful to get their approval and feedback on your first set.
- Once you’ve got an OK, send out mailers at least 15 days in advance; talk about the event and check out if the bloggers are available in terms of time and date.
- As you countdown from Day 15, you will notice your list getting shorter and shorter; there could be more than one legitimate reason for this. (Including : Need to baby-sit my son – wife’s out of town.)
- Once you have your final list in place and all confirmations wrapped up, personalize the event; get participant names printed on label tags and place- holders.
- Plan the actual roll out carefully; there’s got to be enough time after the presentation, for bloggers to interact with the team and test drive the products.
- If senior executives from the client side are present, encourge them to interact with the bloggers; helps break the ice.
- When you’re planning your menu for the event, get blogger responses on whether they’re “vegetarian” or “non-vegetarian”; very, very useful.
- When the presentations are through, hand over a file folder with brochures, white papers and technical information on the products showcased; very, very useful.
- The file folder that you give each blogger should have a business card of the person who could be contacted for images of the event, or more information.
- Also hand over a thank you card and a small meaningful gift; a small gesture that says: Thank You For Your Time.
- After the event, send another “Thank you for your time” mail to each blogger; tell them you’re keeping the lines open for any assistance that they may need.
- If a blogger has indeed covered the story on his blog, send another “thank you” mail. Better still, give him a ring.
- Keep in touch with your core team of bloggers, at least once in two months; helps you profile your bloggers better for your next assignment. Could also help you widen your network.
PS: If some of the bloggers on your list can’t come for some reason, have an exclusive session for them at your office; you just can’t lose out on your core set. However, this can be done without the frills – just make sure you plan a decent lunch, instead :) Click here for my earlier post on the bloggers' meet organised by Text100.
Pictures below, taken during the brainstorming session at Text100, Bangalore